Prepare for the New Year with Warehouse Shipping and Receiving

Dec 6, 2022 | Warehousing

Warehouse shipping and receiving are pivotal components of the order fulfillment process. If these two areas are not fully developed and thought out, businesses can face all kinds of delays and set-backs. As a result, customers can feel unsatisfied and frustrated. 

However, all of the stress can be avoided if these two steps function like a well-oiled machine. 

First, Let’s Define Warehouse Shipping and Receiving

Before explaining why one needs effective shipping and receiving plans, it is essential to define each component, so we can all be on the same page. 

We will start with receiving, the first step of the e-commerce fulfillment process.

Warehouse Receiving

Warehouse receiving is the initial step of the e-commerce fulfillment process. Receiving refers to the following steps: 

  • Delivering
  • Unloading
  • Storing 

If this process is not fine-tuned and well-defined, many errors and hiccups can occur, which can cause delays later on in the fulfillment process. 

Warehouse Shipping

Warehouse shipping is the step in the fulfillment process from when an order is placed to when it is picked, packaged, labeled, and ready for pick up. 

If this process is not carefully laid out and organized, obstacles can cause delays in the order fulfillment process. 

Warehouse shipping and receiving can make or break the order fulfillment process. Quick delivery times are expected as customers want packages in the most timely manner.

Why You Need Effective Shipping and Receiving

Effective shipping and receiving can benefit your business in several ways and put you ahead of your competition. 

  • Decrease shipment delays
  • Count stock accurately 
  • Quality control 

Decreased Shipment Delays

One reason to make sure your shipping and receiving plans are thoroughly planned is to decrease shipment delays. In addition, a finely tuned and carefully planned process ensures that items are moved through each step smoothly. 

It is essential to make sure the plan is crafted from the initial arrival of the inventory to the organization of the stock in the warehouse. An easy-to-follow system will make unloading and organizing easy and quick for the warehouse team. 

In addition, if the organization is done thoroughly, then the picking team will be able to locate items quickly and have them ready for shipment fast. 

Counting Stock Accurately

To monitor what comes in and out of the warehouse shipping and receiving, your business should keep track of everything in and out of the warehouse. Accounting for these items makes it easier to keep track of accurate inventory numbers. 

When warehouse management teams have more confidence in the accuracy of their stock counts, they can implement an effective shipping and receiving process. As a result, they feel more confident about their stock counts and can accomplish their tasks efficiently. 

The Quality Control Process

The shipping and receiving team inspects all items entering and leaving the warehouse. Before shipping an item to a customer, quality control teams inspect it, verify its accuracy, and ensure delivery is in the correct quantity. When this process is detailed, the warehouse shipping and receiving process sets you up for success. 

Challenges to an Effective Shipping and Receiving Strategy

Even with the best  shipping and receiving plans, challenges can always emerge. Training and disorganization are two challenges you should always be prepared for.

Challenges: Training

Insufficient training for your warehouse employees can negatively affect your operation. On the other hand, if you train your team to meet the carefully crafted plan’s demands, your efficiency can increase. 

It would be best to build your shipping and receiving team’s knowledge at every process step. 

Challenges: Disorganization

If the warehouse lacks precise locations and a scattered workflow, the warehouse can quickly become unorganized. Drafting and implementing a clear and easy organizational structure can improve the efficiency of a warehouse. 

How to Implement an Effective Warehouse Shipping and Receiving Plan

Carrying out an effective warehouse shipping and receiving plan can be difficult, but it is possible. If you want to push the limits and capitalize on the opportunities, it is crucial to implement a good plan. 

The following are some ways to make sure your plan will be effective: 

  • Prioritize training 
  • Report issues quickly

Prioritize Training 

As mentioned earlier, delays can start and mess with the entire warehouse system if training is done incorrectly. The warehouse team should prioritize training to ensure each person is confident and capable of doing their tasks. 

Confident team members can produce work quickly and efficiently, so it will help your business to have them in the warehouse. 

Report Issues Quickly

Another way to ensure efficiency in your warehouse is to ensure team members report issues as soon as they arise. 

If problems or hiccups are noticed, they can quickly pile up and hinder the warehouse’s success. Make sure to use an easy report process and enforce that people report issues as they arise. 

Warehouse Shipping and Receiving with Service Express

The Service Express team can help you achieve effective shipping and receiving methods that will help you win. We aim to help your business succeed by helping you throughout the entire fulfillment process. 

If you want to improve your warehouse shipping and receiving experience, partner with us today, and we will help your business succeed moving into the new year!